Project Tracker Excel Template – Gantt, Budget & Dashboard

The only project tracker Excel template you’ll need to run projects from start to finish

Stop juggling five spreadsheets, sticky notes and email threads. This project tracker Excel template puts your tasks, timeline, budget, risks, issues and team workload in one place. It also builds a live executive dashboard for you.

Type your data into the blue cells and everything else calculates automatically: progress, overdue tasks, Gantt chart, cost performance and project health (Red/Amber/Green). It comes with realistic demo data, so you can see how it all works before adding your own projects.

What’s inside (13 connected sheets)

• Dashboard: 18 KPI cards, a project health table, 6 charts and a 5×5 risk heat map, all updating automatically.
• Projects: Your portfolio register. It calculates planned vs actual progress, Earned Value (PV, EV), CPI, SPI, forecast cost (EAC), budget remaining and Red/Amber/Green health for every project.
• Tasks: Auto status (Completed, In Progress, Not Started, Late Start, Overdue), days overdue, estimated vs actual hours and effort variance.
• Gantt: A 52-week Gantt chart built automatically from your tasks. Dark bars show completed work and a highlighted column marks the current week.
• Milestones: Baseline vs forecast vs actual dates, with automatic Achieved, Due Soon, At Risk and Missed status.
• Resources: Team directory with workload, utilization % and labor cost, flagging anyone Overloaded or Under-utilized.
• Expenses: Cost ledger that separates Actual from Committed costs by project and category.
• Budget Summary: Cost by project and category, remaining budget, % used, and monthly and cumulative spend trend.
• Risks: Risk register with Probability × Impact scoring and automatic Low/Medium/High/Critical ratings.
• Issues: Issue log with automatic ageing and overdue flags.
• Settings and Lists: Change thresholds and drop-down options once, and every sheet updates.
• Instructions: A step-by-step guide with metric definitions and a weekly routine.

Why you’ll love it

• Fully formula-driven: over 6,000 formulas, with no macros and nothing to enable.
• Industry-standard methods: Earned Value Management, risk scoring and Red/Amber/Green health.
• Easy to use: blue cells are inputs, grey cells are calculated, and drop-downs and validation prevent mistakes.
• Demo data included: 6 sample projects, 41 tasks, 10 team members, 14 risks and more.
• Scalable: pre-built for 30 projects, 200 tasks, 50 resources and 500 expenses.
• Print-ready: landscape layouts with frozen headers.

Perfect for

Project managers, PMO teams, small business owners, startups, agencies, freelancers, consultants, IT teams, construction and operations managers, and students learning project management.

Compatibility

Works in Microsoft Excel 2010 and newer (Windows, Mac and Excel Online). It also opens in LibreOffice. For the best experience, including data bars and charts, use desktop Excel.

What you receive

• 1 Excel file (.xlsx), ready to use
• Built-in instruction sheet
• Instant digital download after purchase

Frequently asked questions

Does it use macros? No. It uses standard Excel formulas, so it’s safe and works everywhere.

Can I replace the demo data? Yes. Clear only the blue input cells and start adding your own. The Instructions tab explains how.

Which currency does it use? Amounts are pre-set in ₹ (INR). You can change the currency symbol in a few clicks through Format Cells.

Can I use it for multiple projects? Yes. It tracks a whole portfolio, and every project rolls up into the Dashboard.

Is this a physical product? No. It’s a digital download, and no item will be shipped.

Terms: for personal and commercial use within your own organisation. Resale, redistribution or sharing of the file is not permitted.